Ideal Image

  • Accounts Payable Supervisor

    Job Locations US-FL-Tampa
    Job ID
    2018-4319
    Category
    Accounting/Finance
  • Overview

    Ideal Image, based in Tampa Florida, is the largest US retail provider of non-surgical cosmetic procedures with 132 centers across North America.  The company is private-equity backed and has aggressive plans to expand the business by adding more centers and increasing the breadth and depth of services within each center.  The company offers a broad range of services including laser hair removal, CoolSculpting, wrinkle reduction and other services that improve physical appearance to enhance self-image and build self-confidence. All services are FDA-cleared/approved and rigorously tested at the company’s R&D center; the services in each center are performed by registered nurses or other medically trained professionals.

     

     

    Responsibilities

    The Accounts Payable Supervisor is responsible for the training and development of all Accounts Payable Associates. Participates in the hiring decisions of the department as well as any corrective action discussions that need to take place with the AP associates.  Responsible for distributing workload among the AP associates and making sure that all deadlines are met.  Ensures all vendor invoices are properly approved, coded and paid in a timely manner and entered in the correct company within the accounting system.  Ensures all rent payments are made in accordance with the leases and reconcile back to the deferred rent schedules.   Ensure all corporate policies and procedures are followed, suggesting improvements as occasions arise. Foster and nurture positive relationships with centers and other departments. 

    • Supervise Accounts Payable Associates, coordinating work assignments and office coverage.
    • Review all invoices for required documentation and approval prior to payment.
    • Review GL coding to the appropriate center and account prior to posting to the accounting system.
    • Safe guard the outflow of cash, ensuring the validity and accuracy of all payments.
    • Generate cash requirements report and obtain approval for weekly check run.
    • Generate, print and mail vendor payments.
    • Create documentation and obtain approval for all wire payments.
    • Maintain contact with vendors to ensure a positive relationship, resolve outstanding issues and request backup or invoices as needed.
    • Establish national accounts – Work with purchasing department in determining need for national accounts for specific services, contacting vendors for bid process, interviewing vendor and if necessary supplying pertinent information to set up account with vendor.
    • Set up new vendors and ensure that appropriate backup (including the W9) has been received.
    • File 1099s at yearend by the deadline.
    • Ensure vendor reconciliations are prepared timely.
    • Provide requested support to the external audit teams in a timely manner.
    • Make suggestions and recommendations for process improvement within the department.
    • Maintain month end accrual spreadsheets.
    • Complete month end closing duties.
    • Assist with other projects as needed.

    Qualifications

    • 5+ years of Accounts Payable experience (full cycle required).
    • Minimum 3-year related experience in a high-volume environment.
    • General math skills.
    • High degree of accuracy, attention to detail and decision-making skills.

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