Ideal Image

  • HRIS Analyst

    Job Locations US-FL-Tampa
    Job ID
    2018-4286
    Category
    Human Resources/Recruiting
  • Overview

    Ideal Image, based in Tampa Florida, is the largest US retail provider of non-surgical cosmetic procedures with 135 centers across North America.  The company is private-equity backed and has aggressive plans to expand the business by adding more centers and increasing the breadth and depth of services within each center.  The company offers a broad range of services including laser hair removal, CoolSculpting, wrinkle reduction and other services that improve physical appearance to enhance self-image and build self-confidence. All services are FDA-cleared/approved and rigorously tested at the company’s R&D center; the services in each center are performed by registered nurses or other medically trained professionals.

    Responsibilities

    Information Management:

    • Support and maintenance of the HRIS in addition to other HR Information systems.
    • Provide support for HRIS including, but not limited to, researching and resolving HRIS problems, unexpected results and process flaws; perform scheduled activities; recommend solutions or alternative methods to meet requirements.
    • Support HRIS upgrades, patches, testing and other technical projects as assigned.
    • Develop processes and procedures to support the HRIS, including collaboration with Payroll to coordinate data flow and processes.
    • Write, maintain and support a variety of standard and custom reports or queries utilizing basic and analytical reporting tools.
    • Review error reports regarding file transfers to each vendor that is connected to the HRIS and make necessary corrections to information in the system.
    • Run reports per monthly schedule to include but not limited to: terminated employees, benefits eligibility, eligibility for 401(k) benefit, COBRA monthly activity and FSA contributions.
    • Administer Human Resource Information System (HRIS) to track employment actions.
    • Export data from the HRIS to Excel and conduct audits.
    • Compile and maintain salary and other HR metrics (turnover, cost-per-hire, etc.).
    • Review administrative procedures and forms to automate and/or streamline.
    • Keep records of work completed.

     

    Employee Relations:

    • Act as a resource for employees and management to ensure understanding and compliance with benefit and HR policies.
    • Provide performance consulting to managers to improve their effectiveness in people management (salary administration, company policies, performance management, corrective action, termination, etc.) Keep management team advised of potential problem areas and recommend or implement solutions as appropriate.

    • Conduct exit interviews and analyze data and make recommendations to the management team for corrective action and continuous improvement.

     

    Training & Employee Communications:

    • Develop HRIS user procedures, guidelines and documentation.
    • Train employees on HRIS processes/functionality.
    • Train new system users.

     

    Projects / Process Improvement:

     

    • Assist in the evaluation of reports, decisions and results of the department in relation to established goals.  Recommend new approaches, policies and procedures to effect continual improvements in efficiency of department and services performed.
    • Maintain awareness of current trends in HRIS and other HR database management systems with a focus on product and service development, delivery and support, and applying key technologies.  Examine trends in information systems training, materials and techniques. Through classes, reading, CBTs or other mechanisms, continuously increase both HR knowledge and information technology applications. Participate in user group meetings/conference.

    Success Factors

    Self-starter, who takes initiative and works well independently. Highest integrity in all actions, including maintaining confidentiality of employee information.  Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.  Sound technical skills, analytical ability, good judgment, operational focus, strong customer service and strong systems/process focus skills.  Ability to establish credibility throughout the organization with both management.  Ability to coordinate and perform multiple projects simultaneously. The ability to organize and prioritize workload.

     

    Qualifications

     

    Education:

    Bachelor’s degree in business, human resources management or a related field, or an equivalent combination of education and experience. Society of Human Resource Management Certified Professional (PHR) preferred.

     

    Experience:

    Five or more years of human resources experience, including considerable familiarity with HRIS systems, preferrably Ultimate Software (Ultipro). Considerable knowledge of COBRA, ERISA, FMLA, FLSA, EEO, and related state and federal regulations required.  Solid interpersonal skills and ability to work in a fast-paced team environment.  Considerable knowledge of, and experience in HRIS systems benefits, employment laws, processes, and procedures, employee relations and managerial coaching, and employee recruitment and selection.  Able to organize and present data, in addition to possessing excellent project management, written and oral communication skills.  Must be detail oriented with excellent follow-through skills.  PC skills including intermediate proficiency in the MS Office Suite (Word, Excel, and PowerPoint). 

     

    Knowledge, Skills And Abilities:

    Strong understanding of HR processes and data, including eligibility and enrollment rules, and benefit procedures in order to ensure correct implementation. Strong understanding of HRIS database design, structure, functions and processes.  UltiPro experience is required.  Effective organizational and interpersonal skills including written and verbal communication skills.

     

     

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